> genuinely free, no seat cap
Free Onboarding Software for Your Whole Team
Onboarding software is genuinely free on the Ctrl+Grow Free plan: $0, sign up free, no card. There are no per-seat fees and no seat cap, so you run every new hire through a consistent, repeatable flow without paying per employee, while most free tools cap how many people you can add. Each new starter gets the same path instead of an ad-hoc handover.
Free forever on the Free plan. No card, no per-seat fees.
What you get
-
Genuinely free on the Ctrl+Grow Free plan: $0, sign up free, no card.
-
Run new hires through a consistent, repeatable onboarding flow.
-
No per-seat fees and no seat cap, so onboard as many people as you hire.
-
The same path every time, so nothing gets missed on handover.
-
We can help you get set up.
Why most "free" tools aren't free for a team
Standalone tools in this category typically charge $4-8 per employee / month, so onboarding 20 new hires a year on a standalone tool can run $1,000 or more a year, before HR add-ons. Free tiers exist, but they hit a seat cliff: free up to a handful of users, then per-seat billing for life. Ctrl+Grow takes the per-seat fee off the table entirely.
-
Most free onboarding tools are free until your 6th or 11th hire, then bill $8 to $25 a head. On the Ctrl+Grow Free plan every hire runs the full flow at no per-seat fee.
-
Onboarding sits alongside leave and training in the same free plan, so it is not a separate HR tool to buy.
-
A human on the Ctrl+Grow team can help you shape the flow and get set up.
Per-seat cost compared
Published list rates gathered June 2026, shown for comparison. Free-tier limits and prices change, so check each vendor's page for current figures.
| Tool | Free for | Per-seat cost |
|---|---|---|
| Ctrl+Grow | Every hire, no cap | $0 / unlimited |
| Connecteam | Up to 10 users | Then per-user from ~$29/mo |
| WebHR | Up to 5 users | Then per-user paid tiers |
| Zoho People | Free tier has no onboarding | From ~$1.25 / user / mo |
| BambooHR | Trial only | ~$10-25 / employee / mo |
| Rippling / GoCo | Quote / trial only | From ~$5-8 / employee / mo |
Frequently asked questions
Is onboarding software really free with Ctrl+Grow?
Yes. Onboarding is free on the Ctrl+Grow Free plan with no per-seat fees and no seat cap, so running every new hire through it costs nothing. The Free plan is a real $0 signup with no card. Paid plans ($97/mo, $897/yr) add more tools like ticketing, a team layer, and website creation.
How much does onboarding software usually cost per employee?
Standalone onboarding tools typically charge $4 to $8 per employee per month, and many bundle it into a wider HR suite. Ctrl+Grow charges nothing per seat because onboarding is free on the Free plan.
Is there a limit on how many people I can onboard?
No. There are no per-seat fees and no cap, so you onboard as many hires as you bring on without the cost rising. That is the main difference from free tools that limit how many people you can add.
What does onboarding in Ctrl+Grow include?
It lets you run every new hire through a consistent, repeatable flow so each starter follows the same path and nothing gets missed. The Ctrl+Grow team can help you shape the flow.
Do I need technical skills to set up onboarding?
No. You do not configure software, and a human on the team can help you get the flow running for your team.
Can I get a custom version deployed on my own server?
Yes. Beyond the hosted free version you get on your plan, the Ctrl+Grow team can shape the tool to your workflow and deploy that custom build on your own server for a one-time cost, so you own and run it with full control of your data. Code ownership comes as an add-on on top of a custom build, not a standalone download: you own the version built for you, not generic source. It is a higher tier on the value ladder, so the simplest way in is to talk to us about what you need.
Onboarding is one of several tools included in your membership. See the full list of what's live and what's coming next, or read how Ctrl+Grow works.
> no per-seat fees
Add your whole team for $0 per seat.
Onboarding and every other tool, included in one Ctrl+Grow membership. No per-user billing, no seat cliff, set up for you.